Executive Assistant to Top Management - Toyota Commonwealth

Join Toyota Commonwealth as an Executive Assistant and play a pivotal role in supporting our top-tier leadership team in Bali, Indonesia. This is a unique opportunity to contribute to the operational excellence of a globally recognized automotive company. As an Executive Assistant, you will be the backbone of our top management, handling a wide range of administrative and logistical tasks with precision and efficiency. Based in the vibrant city of Canggu, you'll be part of a dynamic environment that values innovation and excellence.

In this role, you will be responsible for managing the daily operations of the executive team, including scheduling, coordinating meetings, and ensuring smooth communication between departments. You will also be involved in high-level strategic planning, providing critical support that enables our leaders to focus on their core responsibilities. With your strong organizational skills and attention to detail, you will help maintain the high standards of Toyota Commonwealth, ensuring that every aspect of the business runs seamlessly.

If you are a highly organized professional with a proven track record in executive support, we invite you to apply and be part of our journey in Canggu. This is your chance to make a significant impact in a prestigious organization while enjoying the unique lifestyle that Bali offers.

📋 Tanggung Jawab Pekerjaan

• Manage the daily schedules and calendars of top management, ensuring all appointments and meetings are efficiently organized.
• Coordinate and facilitate high-level meetings, including travel arrangements, agendas, and follow-up actions.
• Handle administrative tasks such as document preparation, data entry, and record-keeping for the executive team.
• Provide administrative support for strategic planning and decision-making processes.
• Assist in the preparation of reports and presentations for senior management.
• Maintain and update the executive database and contact information.
• Support the executive team in their communications with internal and external stakeholders.
• Ensure the smooth operation of executive offices, including office supplies and equipment maintenance.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 5 years of experience in executive assistance or administrative roles.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with automotive industry operations is a plus.
• Fluent in both English and Indonesian languages.

🛠️ Keahlian

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